Shipping and Receiving Coordinator (Part-Time)

Torrance, CA
Part Time
Operations
Mid Level
Intellisense Systems, Inc. is a privately held company with a proven track record of developing and deploying innovative products that successfully operate in the most extreme environments.  We are a fast-growing Southern California technology innovator that solves tough, mission-critical challenges for our customers in the aerospace, defense, and commercial markets.  We design, develop, and manufacture advanced products for ground, maritime, and airborne applications.

We’re seeking a motivated Part-Time Shipping and Receiving Coordinator.  You will support our fast-paced Shipping and Receiving Department in meeting daily customer demands by working independently to ship customer orders on time and provide outstanding service.  You are responsible for coordination and administration of Government Property provided to Intellisense Systems to support contract performance.

This position is part-time and scheduled for 20 hours per week.

Responsibilities:
 
  • Package and process daily shipments within time constraints.  
    • Run required reports and send out shipment notifications daily.  
    • Maintain Shipping log daily.
  • Receive inbound material into system of record and quality data base.
    • Issue material as needed and send receipt notifications as required.  
    • Maintain Receiving log daily.
  • Compare identifying information and counts, weighs, or measures items of incoming and outgoing shipments to verify information against Bills of Lading, Invoices, Purchase Orders, or other records.  Attention to detail is critical.
  • Generate contractually required shipping and receiving documentation for all shipments (Packing Lists, Receiving Reports, Commercial Invoices) using military or customer portals.
  • Maintain awareness of small pack carrier changes, applicable regulations, customer shipping requirements, freight forwarders and carriers utilized.
  • Review and follow up on shipping agreements, discounts, claims and carrier issues. Generate LTL quotes and freight for vendors.
  • Organize finished goods and perform physical counts as needed. Manage and account for packaging materials, replenish as needed to support shipments.
  • Assist with various material management and government property projects as time permits. 
  • Generate Export and Import International shipping documents. Reconcile freight Invoices.
  • Assist with government property control system in compliance with government property regulations.  
    • Coordinate receiving, identification, inventory, disposition, shipment, and disposal as required per contract.  
    • Work with Contracts Management to generate administrative reports documenting material transactions as needed
  • Work with Contracts Management to identify specific contract requirements related to shipping and government property administration. Communicate with Supply Chain Team and support Production, Engineering and Business Development. 
  • Other duties as assigned.

Requirements:
 
  • High School Diploma. Some college/vocational coursework preferred.
  • 2–4 years’ experience performing shipping and receiving tasks required to meet organizational goals and customer expectations.
    • Some shipping experience preferred with UPS, USPS, Fed Ex, DHL, LTL in a military or defense contractor environment.
  • Follow policies and procedures in the Intellisense Systems Quality Assurance Manual and follow applicable shipping and receiving procedures.
  • Some packaging knowledge needed to make decisions on box size and protective packaging with lowest cost and best performance.
  • Data entry and Microsoft Office Suite.
  • Ability to work within deadlines, under pressure and handle interruptions
  • Strong communication and mathematical skills, strong problem-solving skills and the ability to work effectively with a diverse workforce.
  • US Citizenship is required.

What You Can Expect:
 
  • The ability to innovate, develop, and transition prototype technologies into new products, and to be rewarded for successful transitions.
  • The chance to continually work on new differentiating technologies and implement simple elegant solutions to meet customer needs and that make an impact.
  • Leadership that enables its engineers with all the tools they need to be successful.

Pay Range:

$23.00-$25.50/hour

However, base salary for this position will vary based on your skills, qualifications, and experience.


The unique culture at Intellisense offers the entrepreneurial spirit of a smaller company with the support and expertise of a larger organization. We are looking for individuals that have a wide breadth of experience while also being subject matter experts in their respective field.


If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please contact us by phone at 424-319-7813 or by email at [email protected] 

Unless otherwise stated in the requirements section of an individual job listing, our positions require U.S. Citizenship, U.S. Permanent Residency, or other status as a U.S. Person as defined by 8 USC 1324b(a)(3). Intellisense Systems, Inc is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, disability, veteran status, genetic data, or other legally protected status.

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